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Event Plan Creation

Oakland Community Land Trust
Oakland, CA, USA
Oakland Community Land Trust
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Oakland Community Land Trust
Oakland, CA, USA

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Cause
Community & economic development
Skills
Event planning Project management

Posted February 5th

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Event Plan Creation

Project details

What we need
  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project
Additional details

Our organization is ten years old (!) and we would like to hold a celebratory event in Oct/Nov 2019 to mark the occasion. We are not adept event planners, but are committed to hosting a welcoming and engaging celebration to honor our work and partners and hopefully raise a bit of money as well. We have a small staff (3 people) and a very engaged board of directors who will support the effort.

What we have in place
  • We currently have a committed staff and board, which should make it easy for you to get started. We also have an initial vision for the event, and the ability to provide any other information you need.
How this will help
This project will save us $4,212 , allowing us to remain focused on our daily work while benefiting from the expertise of someone who has the skills to support our vision.

We have never held fundraising galas or annual celebrations to either raise funds or intentionally honor our work and partners. This year is different. Our work is growing rapidly, we need to turn over a new leaf and have a more visible public presence. We want to celebrate the struggles & victories of our first 10 years. And we need to raise some money. Our staff is small but mighty, yet none of us are event planners. We would greatly benefit from the guidance of a professional in this regard

Project plan

P
Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
1
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
2
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
3
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
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About the org

Oakland Community Land Trust
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Causes
Community & economic development Housing & homelessness
Posted by
SK
Steve K.

Executive Director

Our mission

OakCLT removes land, housing, and other critical community serving real estate assets from the speculative market and stewards them with, and for the permanent benefit of, low-income residents of Oakland.

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