Event Plan Creation

Marin City Community Development Corporation
Sausalito, CA, USA
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Marin City Community Development Corporation
Sausalito, CA, USA

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Posted March 18th

Project details

What we need
  • Description of event concept and programming
  • Recommendations and research on venue, catering, and other vendors needed
  • Timeline for preparation and outline of team roles & responsibilities
  • Recommendations on pre- and post-event communications
  • Detailed day-of-event schedule
  • Note: This project does not include on-site event coordination or support on the day of the event. Related projects that may be completed in parallel are the Event Vendor Selection project, the Event Publicity Plan project, and the Event Budget Plan project
Additional details

We are conducting our first Annual Fundraiser called "Dancing with the Marin County Stars" on June 9, 2019. Venue is set. Our Celebrity dancers perform for $10 votes with a $20,000 each. We have a local contract event planner, but need an event Strategic Plan and strategies for meeting our fundraising goals, pre- and post communications, and development of a donor database from this event that we can use for future events. Many of our collateral material texts have been completed in draft.

What we have in place
  • We currently have a seasoned event planner and some marketing support, which should make it easy for you to get started. We also have our collateral materials prepared in draft, and the ability to provide any other information you need.
How this will help
This project will save us $4,212 , allowing us to invest funding in the development of the event, produce higher quality collateral material and set the framework for the strategic planning of future events.

Funds raised will support our employment services and mental health recovery programs for lower-income individuals, help build workplace equity and reduce stigma in the workplace of Marin County that has been deemed the most inequitable County in California in terms of racial and economic equity.

Project plan

P
Prep: Information Exchange
  • Volunteer Manager provides overview of event vision, goals, and budget for execution, as well as any context about past organization events that can inform future event planning
  • Volunteer Manager introduces staff and/or volunteers available to help with event execution
1
Milestone 1: Research and Plan Development
  • Professional connects with Volunteer Manager for a brainstorming session
  • Professional drafts event concept and programming proposal
  • Professional conducts research on vendors and compiles suggestions based on event budget
  • Professional drafts project management timeline, roles and responsibilities, and day-of-event schedule
2
Milestone 2: Recommendations and Feedback
  • Professional shares event plan & recommendations with Volunteer Manager
  • Volunteer Manager provides feedback (up to 2 rounds)
3
Milestone 3: Presentation of Deliverables
  • Professional delivers final event plan
  • Professional advises on day-of-event execution
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About the org

Marin City Community Development Corporation
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Our mission

Enhance community development and economic self-sufficiency through employment services and financial education.

What we do

We offer the following:
- Job Readiness Training
- Employment Services
- Financial Education
- Youth Services
- Affordable Housing Assistance

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