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Event Concept & Plan

Help Museum of Childen's Art think through their event concept and plan to ensure their event is a smashing success.
Museum of Childen's Art
Oakland, CA, USA
Museum of Childen's Art
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Museum of Childen's Art
Oakland, CA, USA

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Event planning

Posted June 16th

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

October 16, 2021
Co-lead (staff & board)
Theme: joining hands together
Purpose: fundraising & programming
Hybrid: in person and pre-recorded online
Online auction

What we have in place
  • We currently have Project plan template, which should make it easy for you to get started. We also have Board members assigned as leads, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to Allocate the funds towards elevating the experience for our guests.

We need to raise $40k and this project will serve two needs: 1) raise money and 2) showcase our community futures school (a program grounded by Afrofuturism).

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Museum of Childen's Art
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Causes
Education Arts & culture
Posted by
NW
Nina W.

Executive Director

Our mission

The mission of MOCHA is to ensure that the arts are a fundamental part of our community and to create opportunities for all children to experience the arts to develop creativity, promote a sense of belonging, and to realize their potential.

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