Event Logistics Planning
Bellingham Queer Collective
Bellingham Queer Collective
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Event Logistics Planning
Project details
What we need
- 3-5 one hour consulting sessions covering topics like run of show, tech requirements, menu planning, etc.
- Written summary and/or notes on plans and best practices for topics discussed (e.g., a document outlining the sequence timing, content, logistics, and programming for an upcoming event)
Additional details
Saturday, October 19, 2024
Bellingham Erotic Ball "Friendraising" event to build community and raise funds.
We held our first Ball last October 2023 and it was a success but we need tools to organize and plan better for next year. We expect 450 guests, we will do a hotel takeover and expand the event to cover Friday night through Sunday Brunch this year. We need a timeline/critical path kinds of tools to help coordinate the 12 or more volunteers that will be the leads.
What we have in place
- We currently have held this event once so we know what we are planning for, which should make it easy for you to get started. We also have A budget to hire support if needed: an event coordinator, and the ability to provide any other information you need.
How this will help
This project will save us $1,792 , allowing us to Continue to grow as a new nonprofit without substantial funding or grants yet. We have a bank balance of under $10,000 and are now fundraising for an annual budget of $250,000.
We are a new nonprofit and will rely on 3 large scale events to serve as community builders and fundraisers. We need to set up spreadsheet and document tools to help us with planning, budgeting and marketing. We have already hosted two of the events so now we know what we need and have a plenty of lead time to get organized and train our volunteer leaders.
Project plan
Posted by
Michelle H.
Volunteer manager
Our mission
The Bellingham Queer Collective connects, celebrates, unites and advocates for the LGBTQ+ and BIPOC communities.
