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Event Budget Creation

Help Artportunity Knocks get set up for a success with a detailed budget that will help them plan and manage the event.
Artportunity Knocks
Atlanta, GA, USA
Artportunity Knocks
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Artportunity Knocks
Atlanta, GA, USA

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Cause
Arts & culture
Skills
Event planning

Posted March 5th

Event Budget Creation

Project details

What we need
  • A detailed event budget that breaks down the total available funds into itemized cost categories
  • A flexible event budget template that can be reused for future event planning
  • Tips on how to stick to the budget and manage unexpected costs
Additional details

We have to plan an end of Summer School event for 250 students and 50 adults. We will need inflatables, popcorn and cotton candy machine and more! Putting a budget together for this seems daunting as I[?] want to shop for the best price. This project will entail doing light research for affordable prices in order to create a realistic budget.

What we have in place
  • We currently have A budget limit and general idea of what we need, which should make it easy for you to get started. We also have An intern who can assist with research, and the ability to provide any other information you need.
How this will help
This project will save us $4,212 , allowing us to Focus on the student goals!

When we put on an event there are costs that incur when the most affordable price is not selected. We still want to celebrate the student, but we want to save money as well.

Project plan

P
Prep: Share & Review Event Information
  • Volunteer Manager provides Professional with the event plan or concept brief, which should include the total available budget, the purpose and goals of the event, and any known logistical aspects such as the expected number of guests, timing, location, etc.
  • Volunteer Manager provides Professional with any prior event budgets, including any known costs or vendors (such as the preferred venue, or a caterer that the Organization has worked with before)
  • Volunteer Manager indicates which aspects of the event are a ‘must have’ and which are a ‘nice to have’
1
Milestone 1: Draft Budget Review
  • Professional creates a draft of the budget with itemized cost areas, including recommended allocations and any known or fixed costs, and shares it with the Volunteer Manager
  • Volunteer Manager reviews the budget and provides up to two rounds of feedback
2
Milestone 2: Final Budget
  • Professional delivers the final event budget to the Volunteer Manager
3
Milestone 3: Recommendations
  • Professional provides Volunteer Manager with advice about how to manage the budget and any unexpected costs
  • Professional teaches Volunteer Manager how to adjust the budget spreadsheet to see how removing, modifying, or adding cost items affects the overall budget
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About the org

Artportunity Knocks
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Causes
Arts & culture Education Youth development
Posted by
Chris W
Chris W.

Executive Director

Our mission

Artportunity Knocks mission is to empower youth to excel in positive arts self-expression, Education, Community Service and bridging cultures through the Arts. We accomplish this mission through a variety of afterschool programs, mentoring camps, classes, and events that promotes positivity, unity, and excellence in the Arts. We primarily serve students in grades K-12.

What we do

We support students through:

1. Year-round Arts Enrichment
2. Afterschool Programs
3. Summer Camps
4. Live performances
5. Daily hot meals program
6. Community events

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